Who we are
Colonoscopy Logbook AI is a web application that converts endoscopy and pathology PDFs into audit-ready CSV files and KPI dashboards for credentialing bodies (e.g., GIQuIC, JETS, ACGME, CCRTGE). Contact: ai.conjoint.logbook@gmail.com.
What data we process
- Uploaded files: Endoscopy and pathology report PDFs that may contain patient identifiers and clinical details.
- Derived data: Structured fields extracted from the reports and compiled into CSV files and KPI summaries.
- Account data: Email, name (if provided), hashed credentials, and plan/usage information.
- Telemetry: Basic app analytics (e.g., button clicks, error events) to improve reliability. No third-party ad trackers are embedded in clinical data flows.
Purpose & legal basis
- Service delivery: To extract required fields and generate audit-ready CSVs you request.
- Support & safety: To troubleshoot, detect abuse, and maintain service integrity.
- Legal basis (GDPR): Performance of a contract (Article 6(1)(b)) and legitimate interests (Article 6(1)(f)) for security and product improvement.
Regional processing & retention
- Regional servers: Data is processed in the region you select (USA, EU/EEA, or Australia) where available.
- Short retention: Uploaded PDFs and intermediate artifacts are automatically deleted within 24 hours of processing completion.
- Your copies: CSV outputs are delivered to your account and/or downloaded to your device. You control further storage.
Security
- Data in transit and at rest is protected using modern encryption (e.g., TLS in transit; disk-level encryption at rest).
- Access controls restrict processing to authorized infrastructure and personnel with a need to know.
- We regularly review logs to detect abnormal activity.
Subprocessors
We use reputable infrastructure providers (e.g., regional cloud platforms, email delivery) strictly to operate the service. We do not sell or share your data with advertisers.
Your rights
Depending on your jurisdiction, you may have rights to access, correct, download, or delete personal data we hold about you. To exercise rights, contact ai.conjoint.logbook@gmail.com. We’ll verify your identity before fulfilling requests. Where laws require, we will explain any limitations (e.g., security or legal obligations).
Clinical responsibility
Our outputs assist with audit preparation but do not replace professional judgment. You are responsible for verifying CSV contents before submission to any board or registry.
Children’s data
This service is intended for licensed clinicians and healthcare organizations, not for children.
International transfers
If we transfer data across borders (e.g., for support), we use appropriate safeguards such as Standard Contractual Clauses where required.
Changes to this policy
We may update this policy to reflect product, legal, or regulatory changes. We will post the new effective date at the top of this page.